SupplyHub

Direct Store Delivery, reconciled

SupplyHub turns the messiest part of independent grocery — DSD invoice reconciliation — into a structured, auditable workflow. Photograph a paper invoice or accept an electronic one through a per-vendor webhook; SupplyHub uses AiCore to extract every line item, matches to your catalog, surfaces cost changes and new SKUs for review, and gives you a clear path from receiving to posting.

Key Features

AI-Powered Invoice Extraction

Snap a photo of a paper supplier invoice — or accept one via webhook — and SupplyHub uses AiCore to extract the header (vendor, invoice number, totals) and every line item (UPC, description, pack size, costs) into structured data automatically.

DSD Vendor Management

Maintain a clean register of every Direct Store Delivery supplier — the bread route, the chip rep, the local dairy — with per-vendor settings, contact details, and integration connections.

Receiving & Reconciliation Workflow

A clear status flow from extraction through review, approval, and posting — with audit trails. Mismatches, new SKUs, and cost changes are surfaced before they hit your shelf.

Per-Vendor Inbound Webhooks

Vendors who can push invoices electronically get a pre-shared key for a webhook endpoint — secret rotation, encrypted at rest, never exposed in API output. No more paper for vendors who can ship structured data.

Catalog Matching to DataCore

Extracted line items match against your DataCore catalog by UPC. Unmatched lines flag for review — letting you onboard new SKUs intentionally, not by accident.

Cost Change Surfacing

When a vendor invoice raises a cost, you see it before it propagates. Push approved cost updates downstream to PriceIQ for shelf-price reaction.

Use Cases

See how SupplyHub solves real-world challenges

Independent Grocery DSD Reconciliation

Stop hand-keying paper invoices from your bread, dairy, soda, chip, and produce route reps. Photograph the invoice — or let your vendor push it electronically — and post the receiving in minutes instead of hours.

• Eliminate manual invoice data entry
• Catch cost changes the day they arrive
• Flag unmatched new SKUs for intentional adoption
• Audit trail from invoice to shelf

Multi-Location Receiving

Receive at the back door, post at the office. Each location captures its own invoices; reconciliation can happen at the store, regional, or HQ level depending on how your operation is structured.

• Per-location vendor relationships
• Centralized cost-change governance
• Roll up DSD spend across the chain
• Per-store reconciliation queues

Wholesaler-Managed Service for Retailers

Distributors can offer SupplyHub to retailers in their network — a turnkey DSD reconciliation capability the retailer would never build for themselves.

• New service revenue for the wholesaler
• Stronger retailer relationships
• Shared cost-change visibility across the network
• Differentiated offering vs. distribution-only competitors

Integrations

SupplyHub works seamlessly with other ShopHero services

• DataCore
  Match invoice line items against your product catalog by UPC
• PriceIQ
  Push approved cost changes into pricing for shelf reaction
• InsightCore
  DSD spend, vendor performance, and cost-trend analytics
• IntegrationHub
  Connect vendor systems and accounting platforms downstream

Ready to get started with SupplyHub?

Contact our team to learn how SupplyHub can transform your retail operation.